HotDocs EULA

HotDocs EULA for Use in Abacus Private Cloud

HOTDOCS SUPPLEMENTAL END USER LICENSE AGREEMENT (“EULA”)

This End User License Agreement (“EULA”) sets forth the scope of the license granted to Client by Abacus Data Systems, Inc. (“Abacus”) to any HotDocs Solution included in Client’s Software Subscription (which includes but is not limited to an AbacusLaw Subscription, Amicus Attorney Subscription, Results Subscription, and/or OfficeTools Subscription (hereinafter any of which shall be referred to as an “Abacus Offered Software Subscription”)), which includes but is not limited to the particular HotDocs Solution(s), as well as all components of the software, modules, value add-ons, and related materials including but not limited to manuals, on-line information, and marketing materials.  By purchasing a HotDocs Solution as part of Client’s Abacus Offered Software Subscription or otherwise using a HotDocs Solution, Client agrees to be bound by the terms of this EULA.

1. HOTDOCS SOLUTIONS – There are multiple HotDocs Solutions that are available to Client.  As used herein and in any Service Order Form or Service Order Addendum, the following terms set forth in this paragraph define those solutions:

  • HotDocs Developer” refers to a HotDocs software solution to be installed and operated solely on a desktop computer and to be used: (i) for authoring templates; (ii) uploading templates to other appropriate HotDocs Solutions to make templates available to individuals in Client’s organization (not third parties) with HotDocs User licenses; and, (iii) assembling templates locally on the designated workstation. Each individual using HotDocs Developer must have a unique license to use the solution.  A separate HotDocs Publisher License is required to publish templates to third parties. 
  •  “HotDocs Server” refers to a software application used to host HotDocs templates on a server and to make those HotDocs templates available for assembly on the designated server by a user that has a unique HotDocs User license and access to the designated server.  HotDocs Desktop does not come with any tools to author HotDocs templates.
  • “HotDocs Hub” refers to an add-on to HotDocs Server that presents users with a browser interface to perform management tasks and to assemble templates.
  • HotDocs Hub Cloud (Multi Tenanted) - refers to a multi tenanted software application hosted in Microsoft Azure (location) that presents users with a browser interface to perform management tasks and assemble templates on the designated tenancy by a user that has a unique HotDocs User license and access to the designated tenancy. HotDocs Hub does not come with any tools to author HotDocs templates.
  • HotDocs Hub Cloud (Dedicated Instance) - refers to a software application hosted in Microsoft Azure (location) on a dedicated server that presents users with a browser interface to perform management tasks and assemble templates on the designated instance by a user that has a unique HotDocs User license and access to the designated instance. HotDocs Hub does not come with any tools to author HotDocs templates.

2. PART OF CLIENT’S ABACUS OFFERED SOFTWARE SUBSCRIPTION– The HotDocs Solutions and corresponding users identified on a Service Order Form or Service Order Addendum shall be considered part of Client’s Abacus Offered Software Subscription.

3. GRANT OF LICENSE– Abacus grants Client a non-exclusive, limited and non-transferable license to use the applicable HotDocs Solution(s) products subject to Client making payment of the Monthly Recurring Charge (“MRC”), for Client’s Abacus Offered Software Subscription, on the first of each month or upfront payment of the Total Contractual Value.  Unless stated specifically in this EULA, this license does not allow for the use of any HotDocs Solution within a Remote Desktop Services session, Terminal Services Session, in a cloud (private or multitenant) environment (not provided by Abacus or its affiliates), or at multiple physical locations connected to a single database. Client agrees to pay a license fee for each unique person who uses any of HotDocs Solutions included in Client’s Abacus Offered Software Subscription, and only those users with unique login credentials (User ID) are entered into the applicable HotDocs Solution as operators may use those products. Abacus is under no obligation to grant Client additional licenses.  During the term of Client’s Abacus Offered Software Subscription, Client shall be entitled to upgrades to the HotDocs Solutions included in Client’s Abacus Offered Software Subscription released by Abacus or its affiliates. Any license granted to Client by way of Client’s Abacus Offered Software Subscription shall be revoked automatically when Client’s Abacus Offered Software Subscription is suspended and/or where Client’s Abacus Offered Software Subscription is terminated. Client acknowledges that if it accepts any upgrades to any HotDocs Solutions, any license Client may have had to prior versions of that HotDocs Solutions terminates upon the installation of the updated version.  Client agrees that it will not transfer any of its rights under this EULA without the express written permission of Abacus.

4. MINIMUM SYSTEM REQUIREMENTS– The minimum system requirements to run the current version of HotDocs Solutions are set forth at https://www.abacusnext.com/software/hotdocssystemreqs.

5. UPDATES AND PATCHES – During the Term of Client’s Abacus Offered Software Subscription, Abacus will notify Client within HotDocs and/or via e-mail of updates and patches to the applicable HotDocs Solution(s).  It is ultimately Client’s responsibility to ensure that these updates and patches are installed.  In part, the updates and patches to are designed to thwart the continual threat of security breaches (including data mining agents and other malware) which if not prevented would make the Client more vulnerable to having its data compromised. Client hereby acknowledges that it is not best practices to use a version of any of the HotDocs Solutions that is not the most current and up to date version offered by Abacus, and that doing so, Client would be putting the integrity of the system and Client’s data at heightened risk of corruption, hard shutdown, and security breaches.

6. SUPPORT– Given the rapid changes with technology, Abacus will provide technical support and updates (which may be provided by an Abacus subsidiary) only for the most recent version of the HotDocs Solution(s) included in Client’s Abacus Offered Software Subscription, provided Client’s Abacus Offered Software Subscription is current. Abacus cannot guarantee how long any particular version of a particular HotDocs Solution will remain the current version. HotDocs requires connecting to the Internet from time to time for registration, updates and use analysis. Such connectivity is outside the scope of Abacus’ obligations, and thus it is Client’s responsibility to obtain and pay for the necessary connectivity. Client can reach HotDocs Support by calling (800) 828-8328 or via e-mail at support@hotdocs.com. Customer Service hours for HotDocs are Monday through Friday, 9:00 a.m. to 8:00 p.m. (EST) (excepting certain holidays). Abacus will make its best efforts to respond to all calls or e-mails to Customer Service by the next business day and make efforts to diagnose the cause of Client’s reported issue. If Abacus determines that the reported issue is caused by a software malfunction (hereinafter referred to as “System Related Error”) and not caused by the Client, its computer(s), network, server(s), connectivity or third party software (hereinafter referred to as “User Error”), then Abacus will make its best efforts to correct the problem at no charge to Client. Reported errors that cannot be observed or replicated by Abacus cannot by definition be a System Related Error. If the issue is caused by User Error, Client can purchase Professional Services hours to assist with further training and/or correcting the problem with Client’s computer(s), network, server(s), connectivity or third party software. All such Professional Services shall be governed by a separate Statement of Work (“SOW”) executed by Client.

7. CLIENT’S DATA – Client shall at all times retain ownership of all data generated or imported into the applicable HotDocs Solution by Client. Client acknowledges that during the term of Client’s license, Abacus (or its affiliates) may need to view Client’s data to assist Client with training or other customer service issues.  Client further acknowledges that in performing those services, Abacus (or its affiliates) may need to take screen grabs or video of Client’s screen(s). In such an event, Abacus warrants that it will not access Client’s data without Client’s permission, that it will only access that data which is reasonably necessary to complete the specified task(s), and that it will only take screen grabs or video of Client’s screens when necessary to complete the specified task(s).  To the extent Client gives Abacus access to Client’s data, Abacus acknowledges that Client’s data shall be treated as confidential information and will not disclose the data or its contents to third parties without the Client’s express written consent. 

8. SERVICE OWNERS RIGHTS– Client is granted only the right to use any of the HotDocs Solutions included in Client’s Abacus Offered Software Subscription as limited in this EULA. Ownership and all rights not expressly granted are reserved by Abacus and/or its subsidiaries.

9. DISCLAIMER OF WARRANTY– CLIENT ACKNOWLEDGES THAT ITS USE OF ANY HOTDOCS SOLUTION IS AT ITS OWN RISK.  ABACUS IS PROVIDING ANY HOTDOCS SOLUTON AS IS WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.  ABACUS DOES NOT GUARANTEE THAT ANY HOTDOCS SOLUTION WILL ALWAYS FUNCTION WITHOUT DISRUPTIONS, DELAYS OR IMPERFECTIONS.

10. LIMITATION OF LIABILITY– IN CONNECTION WITH ANY HOTDOCS SOLUTIONS AND WITH THE EXCEPTION OF ANY UNAUTHORIZED COPYING AND/OR DISTRIBUTION OF A HOTDOCS SOLUTON BY CLIENT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, LOSS OF BUSINESS OPPORTUNITY, BUSINESS INTERRUPTION, LOSS OF GOOD WILL, DAMAGE TO BUSINESS REPUTATION, LOSS OF BUSINESS INFORMATION, WORK STOPPAGE, LOSS OF DATA, COMPUTER FAILURE OR MALFUNCTION, OR OTHER SUCH PECUNIARY LOSS), WHETHER UNDER A THEORY OF CONTRACT, WARRANTY, TORT, OR OTHERWISE, EVEN IF THE OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.  IN NO EVENT WILL ABACUS’ TOTAL AGGREGATE AND CUMULATIVE LIABILITY TO CLIENT FOR ANY AND ALL CLAIMS OF ANY KIND ARISING AS A RESULT OF OR RELATED TO THE PRODUCTS OR SERVICES COVERED BY THIS EULA, THE TERMS OF THE EULA, OR TO ANY ACT OR OMISSION OF ABACUS, EXCEED THE AMOUNT OF SUBSCRIPTION FEES ACTUALLY PAID (IF ANY) BY CLIENT FOR THE HOTDOCS SOLUTION(S) GIVING RISE TO THE CLAIM IN THE THREE MONTHS PRECEDING THE CLAIM.  LIKEWISE, WITH THE EXCEPTION OF CLAIMS ARISING OUT OF THE UNAUTHORIZED COPY OR DISTRIBUTION OF THE SERVICES BY CLIENT, CLIENT’S TOTAL AGGREGATE AND CUMULATIVE LIABILITY TO ABACUS FOR CLAIMS ARISING OUT OF THE HOTDOCS SOLUTIONS COVERED BY THIS EULA OR THE TERMS OF THE EULA SHALL NOT EXCEED THE EARLY TERMINATION FEE ASSOCIATED WITH CLIENT’S ABACUS OFFERED SOFTWARE SUBSCRIPTION.  THE ESSENTIAL PURPOSE OF THIS PROVISION IS TO LIMIT THE POTENTIAL LIABILITY OF THE PARTIES ARISING FROM THIS AGREEMENT.  THE PARTIES ACKNOWLEDGE THAT THE LIMITATIONS SET FORTH IN THIS SECTION ARE INTEGRAL TO THE AMOUNT OF FEES CHARGED IN CONNECTION WITH MAKING THE HOTDOCS SOLUTION(S) AVAILABLE TO CLIENT AND THAT, WERE ABACUS TO ASSUME ANY FURTHER LIABILITY OTHER THAN SET FORTH HEREIN, SUCH FEES WOULD OF NECESSITY BE SET SUBSTANTIALLY HIGHER.

11. SEVERABILITY – If any provision of this EULA is held to be invalid or unenforceable under the circumstances, such provision’s application in any other circumstances and the remaining provisions of this EULA shall not be affected thereby.

12. UPDATES/CHANGES TO SERVICES AND EULA – Due to changes in technology and the marketplace, Abacus may make modifications to the HotDocs Solutions included in Client’s Abacus Offered Software Subscription, or particular components of such HotDoc Solution(s) (including but not limited to discontinuing a component) from time to time and will use commercially reasonable efforts to notify Customer of any material modifications.  Any such modification shall not be deemed a System Related Error.  Client agrees that Abacus will not be liable to Client for any such modifications.  Abacus reserves the right to discontinue offering any HotDocs Solution at the conclusion of Client’s then current subscription term. Likewise, Abacus reserves the right to routinely update, amend or change the EULA.  At least 30 days prior to the effective date, Abacus will notify client by e-mail of such changes, and a new EULA document will be posted at www.abacusnext.com/hotdocssupplementaleula. Client’s continued use of the Services after the 30 day will serve as consent to the changed terms.  This EULA shall solely govern Client’s HotDocs Subscription and/or use of any HotDocs Solutions, and any “shrink wrap” or “click wrap” license or terms included within a HotDocs Solution shall be of no force or effect.